Administration Purser – Payroll and T&A

Position Summary

This position is responsible for the accurate recording and processing of shipboard payroll, and the Import / Export processing of overtime hours. This position will monitor compliance with the Time and Attendance policy, and auditing departments at random in the off-week payroll cycle. Assists the Celebrity Family Purser and Administration Purser - Documentation with daily duties, as time permits and determined by the Financial Controller.

Essential Duties & Responsibilities

To support Celebrity Cruises' mission of sustaining "the world's ultimate premium cruise line with a taste of luxury," all duties and responsibilities are to be performed in accordance with Celebrity Cruises' Pillars of Safety, Service and Style, ISM/ISO standards, USPH guidelines, and environmental regulations.
Each shipboard employee may be required to perform all functions in various service venues and throughout the ship.

In accordance with Celebrity Cruises' Pillars of Safety, Service and Style, as well as through Celebrity Connections, each employee conducts oneself in a professional and courteous manner at all times. This consists of physical and verbal interactions with guests or fellow shipboard employees and/or in the presence of guest contact and Celebrity Family Member (CFM) areas.
Responsible for the processing of Semi-Monthly payroll for ALL shipboard departments including the Greek CFMs covered under the "Greek Collective Bargaining Agreement".
Executes the interface of Sign-On/Off information from Property Management System to Payroll System on an as needed basis.
Uploads "Employee Master Data" and "Sign-On/Off" information from Property Management System to Payroll System. Ensures that CFM records are accurate.
Imports "Employee Master Data" from Payroll System to Kronos. Exports overtime hours from Kronos to Payroll System, at the end of the overtime cycle and processes overtime hours for CFMs signing off before the payroll cycle ends.
Calculates the payroll for CFMs signing off the vessel before the end of the payroll cycle.
Maintains records of ALL Non-Greek CFM contracts. Ensures that the payroll system accurately reflects CFM wages and overtime rate information.
Responsible for printing the payroll reports such as Payroll Trial Register, Payment Vouchers, Individual Employee Pay-data Report and Sign-Off Employees.
Coordinates with two other Administrative Pursers for the "Cash Placement" in the CFM payroll envelope. Maintains the schedule for payroll funds disbursement and establishes communication with each department head for payroll distribution. Responsible for distributing the payroll envelopes in conjunction with each department head to each CFM onboard.
Responsible for the reconciliation of payroll envelopes produced to payroll envelopes distributed to CFMs. Undistributed payroll envelopes must be accounted for and returned to the Financial Controller, and the funds counted and verified in the presence of: Financial Controller, Administration Purser - Payroll and T&A and applicable Department Head.
Responsible for auditing employee record count in Property Management System to employee record count in Payroll System to ensure that no CFM is paid without being "Active" in Property Management System and Payroll System.
Responsible in the collection of charges listed on the CFM Statements. Reconciles amounts collected with the Financial Controller to ensure CFM statements reflect an accurate balance.
Responsible for ensuring that department heads are in compliance with the Time and Attendance card system. Performs random department audits of time cards to ensure CFMs are in compliance with the established SQM policy. Reports any irregularities to the Time and Attendance auditor.
Assists the Pursers Department as determined by the Financial Controller.
Understands the Safety & Quality Management Program, and his/her responsibilities in the Safety Organization according to the Emergency plan and Station Bill. Must be available, capable and ready to act in the event of an emergency.
Is aware of, and/or acquires the necessary knowledge to comply with the ship's standard operation, in order to assist guests and CFMs with inquiries.
Attends meetings, training activities, courses and all other work-related activities as required.
Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the shipboard employee occupying this position. Shipboard employees will be required to perform any other job-related duties assigned by their supervisor or management.

Financial Responsibilities

Financial responsibilities for budget, expenses and/or achievement of revenue targets.

This position is responsible for direct cost containment through the accurate processing of payroll records and reports and the calculation and distribution of monetary payments to CFMs.
Responsible for the accurate importing and exporting of payroll data.

Motivational Responsibilities

People management responsibilities to ensure optimal performance of the function.

This position does not have supervisory responsibilities.

Qualifications

Minimum hiring, language and physical requirements to perform the job.

Hiring Requirements:

Minimum of two years experience in an upscale hotel, resort or cruise ship
Prior payroll processing experience preferred.
Superior customer service, teambuilding and conflict resolution skills.
Very strong management skills in a multicultural and dynamic environment.
Very strong communication, problem solving, decision making, and interpersonal skills.
Intermediate computer software skills required.
Possess a strong understanding of numbering flow "Debits/Credits", adjusting entries and corrections.
Completion of high school or basic education equivalency required.

Internal Candidate Requirements:

In addition to the stated hiring requirements, internal candidates are required to fulfill the following:

Completion of one contract as Apprentice Purser and one contract as Administration Purser - Documentation and/or Celebrity Family Purser with a performance rating of satisfactory or above along with demonstrated leadership skills.

Language Requirements:

Ability to speak English clearly, distinctly and cordially with guests.
Ability to read and write English in order to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from guests, supervisors and co-workers.
Ability to speak additional languages such as Spanish, French or German preferred.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to touch, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
All shipboard employees must be physically able to participate in emergency life saving procedures and drills. Full use and range of arms and legs as well as full visual, verbal and hearing abilities are required to receive and give instructions in the event of an emergency including the lowering of lifeboats. Ability to lift and/or move up to 50 pounds.

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