Junior Payroll Purser
Position Summary
This position is responsible to assist Administration Purser - Payroll and T&A for the accurate
recording and process of shipboard payroll for Non-Greek CFMs, as well as for the Import/Export
process of overtime hours. This position will assist the Administration Purser - Payroll and T&A to
monitor the compliance of the Time and Attendance card process, and for auditing departments at
random in the off-week payroll cycle. Assist the CFM Purser, Signature Account Purser and
Documentation Purser with daily duties as time will permit and to be determined by the Financial
Controller.
Essential Duties & Responsibilities
To support Celebrity Cruises' mission of sustaining "the world's ultimate premium cruise line with a taste
of luxury," all duties and responsibilities are to be performed in accordance with Celebrity Cruises' Pillars
of Safety, Service and Style, ISM/ISO and SQM standards, USPH guidelines, and environmental
regulations.
Each shipboard employee may be required to perform all functions in various service venues and
throughout the ship.
1. In accordance with Celebrity Cruises' Pillars of Safety, Service and Style, as well as through
Celebrity Connections, each employee conducts oneself in a professional and courteous manner at all
times. This consists of physical and verbal interactions with guests or fellow shipboard employees
and/or in the presence of guest contact and Celebrity Family Member (CFM) areas.
2. Responsible for assisting Administration Purser - Payroll and T&A for the process of Semi-
Monthly payroll for ALL shipboard departments with exception of Greek employees
covered under the "Greek Collective Bargaining Agreement".
3. Process of bar personnel gratuities, special functions and supplemental pay.
- Generated Gratuities from Bar Sales 15% applied.
- Extra tips and service charges as compensations
- Complimentary Private Party attendance
- Loading Attendance
- Top Seller Bonus
- Incentive for Special Sales
- Wine Special Bonus Incentive
- Water Sales breakdown for Incentive Program
- Gratuities distribution for paid special functions
4. Responsible for assisting the payroll purser and T&A for the distribution of payroll envelopes to all
owner's crew.
5. Responsible for assisting the payroll purser and T&A on the issuance of money orders to
crewmembers, and the collection of money order fees.
6. Responsible for assisting the payroll purser and T&A with the crew wire transfer program, where
crewmember wired monies to their personal bank accounts.
7. Responsible for assisting the payroll purser and T&A with the crew direct deposit process, sign-up
and process of "Cash tip" deposits through point of credit terminals.
8. Responsible for assisting the payroll purser and T&A on any issues related to crew direct deposit
questions from crewmembers, "Crew pay card" distribution and re-stocking of crew ATM receipts.
9. Responsible for assisting the payroll purser and T&A in the collection of bar bills for all owner's
crew, in each payroll cycle.
10. Responsible for assisting the payroll purser and T&A in the payroll audits which must be scheduled
after every payroll cycle is closed.
11. Responsible for assisting Administration Purser - Payroll and T&A to execute the interface of Sign-
On/Off information from Property Management System to Payroll system on as needed basis.
12. Responsible for assisting Administration Purser - Payroll and T&A to upload "Employee Master
Data" and "Sign-On/Off" information to payroll system, from Property Management system. Ensure
that employee records in Property Management and payroll system reconcile in total crew count.
13. Responsible for assisting Administration Purser - Payroll and T&A for import of "Employee Master
Data" from payroll system to Time and Attendance system. Export overtime hours from Time and
Attendance to payroll system, at the end of the overtime cycle, as well as, processing overtime hours
for Sign-Off employees, leaving before the overtime cycle ends.
14. Assist the Administration Purser - Payroll and T&A to calculate the payroll for employees signing
off the vessel before the end of the payroll cycle.
15. Assist the Administration Purser - Payroll and T&A to maintain records of ALL Non-Greek
employee contracts, showing the "Basic Wages" and overtime rates. Assist the Administration
Purser - Payroll and T&A to ensure that payroll system accurately reflects employee's wages and
overtime rate information.
16. Responsible for assisting Administration Purser - Payroll and T&A for printing the payroll reports
such as (Entries List, Pay Slips, Selected Entries list, Cash payment list, Individual Employee Paydata
Report and Sign-Off Employees - Onboard Settlement)
17. Assist the Administration Purser - Payroll and T&A for the "Cash Disbursement" in the payroll
envelope.
18. Responsible for duties related to Sign On-Off:
19. Printing ticket deduction statements on the web from Apollo HR and
updating their individual manual accounting in the file for the Food and
Bar department CFM.
20. Responsible for airline ticketing through Europe USA Travels
21. Ensure the LOE - Letters of Employment, flight ticket, Medical report,
Hotel information are given to the sign off CFM while disembarking
22. Printing of Contracts for new sign-on CFM's
23. LOE - Letters of Employment printing for the sign off CFM
24. Responsible to attend to CFM request - Extension/Shortening Contract / Vacation, Cabin Change,
Account statement queries, Emergency leave, Resignation, Training fee refund, Expenses incurred
reimbursement, etc.
25. Handling and maintaining office equipment. Perform clerical work (Filing, Photocopies).
26. This position must have an understanding of the Safety & Quality management Program, which
includes his responsibilities in the Safety Organization according to the Emergency plan and Station
Bill.
27. The CFM in this position must be available, capable and ready to act upon, if an emergency occurs,
which requires the expertise and participation.
28. Be aware of and acquire the necessary knowledge to comply with the ship's standard operation, in
order to assist guest and crew with inquiries.
29. Attend and participate in all mandatory lifeboat and safety drills on embarkation days, and any other
port days as scheduled by the Master.
Financial Responsibilities
Financial responsibilities for budget, expenses and/or achievement of revenue targets.
- This position is responsible for direct cost containment through the proper use of courtesy gestures, supplies and the reward of prizes.
Motivational Responsibilities
People management responsibilities to ensure optimal performance of the function.
- This position does not have supervisory responsibilities.
Qualifications
Minimum hiring, language and physical requirements to perform the job.
Hiring Requirements:
- Ability to communicate tactfully and effectively with guests, department heads and CFMs to foresee and
resolve problems and negotiate resolutions. - Working knowledge of computers, Internet access, and the ability to navigate within a variety software
packages such as Excel, Word, and Adobe Page Maker or related programs. - Completion of high school or GED required; university degree preferred.
Internal Candidate Requirements:
In addition to the stated hiring requirements, internal candidates are required to fulfill the following:
- Completion of one contract with a performance rating of satisfactory or above.
Language Requirements:
- Ability to speak English clearly, distinctly and cordially with guests.
- Ability to read and write English in order to understand and interpret written procedures. This includes the ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from guests, supervisors and co-workers.
- Ability to speak additional languages such as Spanish, French or German preferred.
Physical Requirements:
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands to
touch, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee must
frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. - All shipboard employees must be physically able to participate in emergency life saving procedures and
drills. Full use and range of arms and legs as well as full visual, verbal and hearing abilities are required
to receive and give instructions in the event of an emergency including the lowering of lifeboats. Ability
to lift and/or move up to 50 pounds
